Privacy Policy

1.1. GPS GO collects and processes various types of information in connection with the use of the Service, the placing of an order, or visits to our website. Some of this information may constitute personal data.

1.2. When creating a GPS GO account or placing an order, you provide us with the following information, which may include your personal data:

1.2.1. first and last name or company name;

1.2.2. e-mail address;

1.2.3. data necessary to process payments;

1.2.4. phone number;

1.2.5. billing address or correspondence address;

1.2.6. other information provided voluntarily in connection with the use of the Service.

1.3. Some of the information processed by GPS GO is collected while you use our services. Depending on the scope and configuration of the features used, this information may include:

1.3.1. vehicle data (e.g. vehicle name, make, model, registration number, mileage, technical data);

1.3.2. data related to vehicle use (e.g. location, route travelled, speed, direction of travel, trip history);

1.3.3. digital tachograph data and data on driver working time (e.g. driver card number, driver’s first and last name, driving, break and rest times, tachograph information and data required by applicable law);

1.3.4. technical data relating to the use of the Service (e.g. IP address, device type, browser type and version, operating system);

1.3.5. other data obtained via telematics devices and sensors that work with the GPS GO system (e.g. fuel level, temperature, ignition status, CAN bus data and other vehicle parameters).

1.4. While configuring your GPS GO account, you may provide additional information that may include personal data:

1.4.1. driver data (e.g. first and last name, e-mail address, phone number, driver card number or other data entered by the user);

1.4.2. fleet data, in accordance with the settings and features selected within the GPS GO system;

1.4.3. the history of communications between you and GPS GO;

1.4.4. other information entered by the user that may include personal data (e.g. locations, photos, notes or time-zone settings).

1.5. You may choose to integrate the GPS GO system with third-party services. Such integrations may enable certain data to be exchanged between GPS GO and the external provider. The scope of the information transferred depends on the integration selected and the privacy settings of the given provider. We recommend reviewing the privacy policy of each integrated service.

1.6. While you visit our website, we may process the following information:

1.6.1. information about your device and web browser;

1.6.2. IP address;

1.6.3. information collected through cookies and similar technologies. Detailed information can be found in the GPS GO Cookie Policy.

2.1. GPS GO processes personal data to provide GPS monitoring and fleet management services, ensure the system operates correctly, resolve technical issues, develop functionality, and ensure the highest level of customer service.

2.2. GPS GO collects and processes personal data for the following purposes:

• registering the user in the GPS GO system and verifying their identity when creating an account;

• concluding and performing the contract, issuing invoices, and handling payment for the services provided;

• configuring and personalising account settings and adapting the Service to the user’s needs;

• providing GPS monitoring and fleet management services, tracking vehicles, and presenting data sent by telematics devices;

• contacting the user on matters relating to the use of the Service, providing technical support, and responding to requests and questions;

• analysing how the Service is used in order to improve its quality, performance, security and to develop new functionality;

• preparing analyses, reports and statistical summaries, and monitoring the operation of the GPS GO system;

• ensuring the security of the Service, detecting abuse, preventing unauthorised access, and protecting the interests of users and of GPS GO;

• fulfilling obligations arising from applicable law, including tax, accounting and personal-data-protection legislation;

• pursuing, establishing or defending legal claims relating to the services provided.

3.1. GPS GO collects and processes personal data solely in accordance with applicable law, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council (“GDPR”). The legal basis for processing may differ depending on the type of data and the purpose of its processing. In some cases the same personal data may be processed simultaneously on more than one legal basis.

3.1.1. Performance of a contract

The basis for processing personal data is the need to conclude and perform a contract between the user and GPS GO. Processing the data is necessary to create an account, provide GPS monitoring services, fulfil orders, process payments and ensure the Service functions correctly.

3.1.2. Legal obligation

GPS GO may process personal data to fulfil obligations arising from law, in particular tax and accounting legislation, anti-fraud requirements, and other obligations imposed by the competent public authorities.

3.1.3. Legitimate interest

GPS GO may process personal data on the basis of its legitimate interest, provided that interest does not infringe the rights and freedoms of the data subject. Such interests include, in particular:

• ensuring the security of the GPS GO system and its users;

• preventing fraud, abuse and unauthorised access to the Service;

• pursuing, establishing or defending legal claims;

• developing and improving the functionality of the GPS GO system;

• analysing how the Service is used in order to improve its quality and performance;

• providing technical support and customer service;

• communicating with customers on matters relating to the services provided.

3.1.4. Consent

Where required by law, GPS GO processes personal data on the basis of the user’s freely given consent. This applies in particular to sending commercial information, marketing materials, newsletters and information about new GPS GO features and services. The user may withdraw their consent at any time, without affecting the lawfulness of processing carried out before its withdrawal.

GPS GO processes and stores personal data for the period necessary to achieve the purposes for which it was collected, and for as long as at least one of the legal bases for its processing indicated in this Privacy Policy applies.

Once the purpose of processing has ceased and the relevant legal basis has lapsed, the personal data will be deleted or anonymised, unless its further retention is required by applicable law or is necessary to establish, pursue or defend legal claims.

5.1. To provide the Service, GPS GO cooperates with third parties to whom we may entrust the processing of personal data to the extent necessary to deliver the services provided. Data may be shared with processors that provide us with services relating to hosting and server maintenance, IT infrastructure, electronic communications, payment processing, accounting, technical support, IT security, service-performance analysis, and legal support.

5.2. Processors receive only the personal data necessary to carry out the tasks entrusted to them. GPS GO cooperates only with entities that ensure an adequate level of protection of personal data and that meet the requirements arising from applicable law, including the GDPR.

5.3. Personal data may be disclosed to competent public authorities, courts, law-enforcement bodies or other authorised entities, where such an obligation arises from law or a legally binding request.

5.4. Where GPS GO uses providers based outside the European Economic Area (EEA), it ensures that data is transferred in accordance with applicable law and with the use of appropriate data-protection safeguards, in particular standard contractual clauses approved by the European Commission or other mechanisms provided for by the GDPR.

5.5. To process electronic payments, including one-off and recurring (subscription) payments for the Service, personal data necessary to carry out the payment is transferred directly to the following payment operators:

• PayU S.A., with its registered office in Poznań, ul. Grunwaldzka 186, 60-166 Poznań, Poland, KRS 0000274399, NIP 779-23-08-495, entered in the register of national payment institutions kept by the Polish Financial Supervision Authority under number IP1/2012;

• PayPro S.A. (Przelewy24), with its registered office in Poznań, ul. Pastelowa 8, 60-198 Poznań, Poland, KRS 0000347935, NIP 779-236-98-87;

• PayPal (Europe) S.à r.l. et Cie, S.C.A., with its registered office in Luxembourg, 22-24 Boulevard Royal, L-2449 Luxembourg, registered under number R.C.S. Luxembourg B 118 349.

GPS GO does not collect or store the User’s full payment card data — such data is processed solely by the selected payment operator. To the extent that the above-mentioned payment operators independently determine the purposes and means of processing the User’s personal data in connection with the payment services they provide, they act as separate controllers of that data.

6.1. In connection with the processing of your personal data, you have the following rights:

• the right to access your personal data;

• the right to rectify (correct) your personal data;

• the right to erasure of data (“the right to be forgotten”), where there is no legal basis for its further processing;

• the right to restrict processing;

• the right to data portability;

• the right to object to processing in the cases provided for by law;

• the right to withdraw consent at any time, where processing is based on consent.

To exercise the above rights, you may contact us using the contact details given in this Privacy Policy. For data-security purposes, we may ask you to confirm your identity before acting on your request.

6.2. If you believe that your personal data is being processed in breach of applicable law, you have the right to lodge a complaint with the competent data-protection supervisory authority. In Poland, that authority is the President of the Personal Data Protection Office (UODO).

6.3. Providing personal data is voluntary; however, to the extent necessary to conclude and perform a contract and to use GPS GO’s services, it may be required. Failure to provide certain data may prevent us from providing selected services or performing the contract.

7.1. GPS GO reserves the right to periodically update this Privacy Policy, in particular in the event of changes in law, the introduction of new services or functionality, or changes in the way services are provided. The current version of the Privacy Policy is always available on the GPS GO website and applies from the date of its publication.

7.2. We encourage you to review the content of the Privacy Policy regularly. Continuing to use GPS GO’s services after changes have been published means you have read their content. Where changes require the user’s consent, GPS GO will obtain such consent in accordance with applicable law.

If you have questions about this Privacy Policy or about how personal data is processed, or would like to exercise your rights, please contact us:

GPSGROUP Sp. z o.o.
ul. Artyleryjska 37
08-110 Siedlce
Poland

E-mail: info@gpsgo.eu

NIP: 8212650971
REGON: 366 744 582

This Privacy Policy applies from the date of its publication on the GPS GO website.

Last updated: 16 September 2026.

Cookies are small text files saved on a user’s device when visiting the GPS GO website. They are used by the web browser to store certain information that may be read on subsequent visits to the website.

Thanks to cookies, the website can recognise the user, remember their preferences and settings, and ensure that selected features of the website function correctly. This makes the website more convenient to use and improves the quality of the services provided.

Cookies are not used to identify the user as a natural person; rather, they help tailor the website to the user’s needs and analyse how the website is used.

To ensure the GPS GO website functions correctly, we use various types of cookies. Depending on the consents given, the following categories of cookies may be saved on the user’s device:

Necessary cookies

These cookies are essential for the website to function properly and for using its basic features. They enable, among other things, maintaining the user’s session, ensuring security, and the correct operation of forms and the user panel. Without these cookies, some features of the website may be unavailable or may not work correctly.

Necessary cookies are not used to identify the user and are used solely to ensure the website functions.

Analytics cookies

Analytics cookies allow us to analyse how the website is used, measure the number of visits, traffic sources, and the effectiveness of individual elements of the website. This information helps us develop and improve GPS GO’s functionality.

Data collected through analytics cookies is processed in aggregate form and is not used to directly identify users. For this purpose we may use tools provided by third parties, such as Google Analytics or similar analytics services.

Marketing cookies

Marketing cookies are used only with the user’s consent. They enable us to deliver more relevant advertising content, measure the effectiveness of marketing campaigns, and limit how often the same advertisements are shown.

These cookies may be placed by our advertising partners and used to display advertisements on other websites. They do not store data that would allow direct identification of the user, but instead rely on identifying the browser and device used to access the internet.

The GPS GO website may use the services of third parties that use their own cookies or similar technologies to provide certain services, such as analysing website traffic, improving website functionality, ensuring security, or carrying out marketing activities.

The providers of these services act as separate controllers or processors of data in accordance with their own privacy policies. We encourage you to review the data-processing information published by each service provider.

To the extent required by applicable law, third-party cookies are used only after obtaining the user’s appropriate consent.

For example, GPS GO may use analytics tools such as Google Analytics, which allow us to analyse how the website is used, the number of visits, traffic sources, and the effectiveness of individual elements of the website. This information helps us develop and improve the website’s functionality.

The current list of tools and providers used may change as the GPS GO website evolves.

On their first visit to the GPS GO website, users are informed about the use of cookies and are given the option to manage their preferences via the cookie consent banner.

Users may change their cookie settings, or withdraw consent already given, at any time via the settings available on the website or through their web browser’s settings.

Most web browsers accept cookies by default. However, users may configure their browser to block cookies from being stored, or to notify them each time a cookie is saved. Detailed information can be found in the documentation or help section of the browser being used.

Please note that restricting or disabling certain cookies may affect how the GPS GO website functions and may limit access to selected features or services.

Where GPS GO uses analytics or marketing tools provided by third parties, users may also manage their preferences directly through the settings of those services, in accordance with their providers’ privacy policies.

GPS GO reserves the right to periodically update this Cookie Policy, in particular in the event of changes in law, the introduction of new features, analytics or marketing tools, or changes in how the website operates.

Any changes to this Cookie Policy apply from the moment they are published on the GPS GO website, unless stated otherwise.

We encourage you to review the content of the Cookie Policy regularly to stay informed about how GPS GO uses cookies.

Continuing to use the website after changes have been published means you have read their content. Where changes require the user’s consent, GPS GO will obtain such consent in accordance with applicable law.

If you have questions about this Cookie Policy or about how GPS GO uses cookies, or would like additional information about the processing of personal data, please contact us:

GPSGROUP Sp. z o.o.
ul. Artyleryjska 37
08-110 Siedlce
Poland

E-mail: info@gpsgo.eu

NIP: 8212650971
REGON: 366 744 582

This Cookie Policy applies from the date of its publication on the GPS GO website.

Last updated: 16 September 2026.

In the event of any discrepancy between the different language versions of this document, the Polish version shall prevail.

1.1. The Customer, acting as the Data Controller, entrusts GPS GO with the processing of personal data to the extent necessary to provide GPS monitoring, telematics and vehicle fleet management services under the agreement concluded between the Customer and GPS GO. With respect to personal data provided by the Customer or processed through the GPS GO system while using the Service, the Customer acts as the Data Controller and GPS GO acts as the Processor.

1.2. This Agreement sets out the full scope of the Controller’s instructions regarding the processing of personal data by GPS GO and constitutes a data-processing agreement within the meaning of Article 28 of Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR).

1.3. Where a data subject (in particular an employee, driver, co-worker or other person indicated by the Customer) directs a question, request, objection or complaint to GPS GO concerning the processing of personal data, GPS GO will promptly inform the Customer. Unless the law provides otherwise, the Customer, as Data Controller, is responsible for handling and responding to such requests.

2.1. GPS GO processes personal data only to the extent necessary to provide the Service to the Customer, ensure the system operates correctly, develop the Service’s functionality, resolve technical issues, and provide technical support and customer service.

2.2. Personal data may be processed by GPS GO in particular for the following purposes:

• registering the Customer in the GPS GO system and creating and administering the user account;

• providing GPS monitoring, telematics and vehicle fleet management services;

• processing data from GPS devices, digital tachographs, sensors and other devices that work with the GPS GO system;

• configuring, maintaining and personalising account settings and the Service’s functionality;

• processing payments, issuing invoices and carrying out billing related to the provision of the Service;

• contacting the Customer on matters relating to the functioning of the Service, handling requests, and providing technical support;

• monitoring system security, detecting abuse, preventing unauthorised access, and ensuring the continuity of the Service;

• analysing how the Service is used in order to improve its quality and performance and to develop new functionality;

• preparing statistical summaries, technical reports and analyses relating to the operation of the GPS GO system;

• fulfilling obligations arising from law and protecting the rights and legitimate interests of the Customer, GPS GO, and data subjects.

2.3. GPS GO does not use personal data entrusted by the Customer for its own purposes unrelated to the provision of the Service, unless required by law or the Customer has given separate consent to that effect.

3.1. GPS GO collects and processes various types of information in connection with the Customer’s use of the Service. Some of this information may constitute personal data.

3.2. The categories of data subjects include, in particular, the Customer’s employees, drivers, co-workers, the Customer’s representatives, and other persons whose data is entered into the GPS GO system by the Customer or obtained in connection with the use of the Service.

3.3. The Customer represents and warrants that it has an appropriate legal basis for processing personal data and that it has fulfilled all information obligations towards data subjects in accordance with applicable law. The Customer also confirms that data subjects have been informed that the processing of their personal data has been entrusted to GPS GO and to entities cooperating with GPS GO to the extent necessary to provide the Service.

3.4. When creating a GPS GO account and placing an order, the Customer may provide the following data:

3.4.1. first and last name or company name;

3.4.2. e-mail address;

3.4.3. data necessary to process payments;

3.4.4. phone number;

3.4.5. billing address or correspondence address;

3.4.6. other information provided by the Customer in connection with the use of the Service.

3.5. Data processed by GPS GO while the Service is used may include:

3.5.1. vehicle and fleet data (e.g. vehicle name, registration number, make, model, mileage, technical data);

3.5.2. data on vehicle use (e.g. location, route history, speed, direction of travel, stop times, events relating to vehicle operation);

3.5.3. driver data and digital tachograph data (e.g. driver’s first and last name, driver card number, driving, break and rest times, tachograph information, and other data required by law);

3.5.4. technical data relating to the use of the Service (e.g. IP address, device type, browser type and version, operating system);

3.5.5. data from telematics devices, sensors and systems that work with GPS GO (e.g. fuel level, temperature, ignition status, CAN bus data, vehicle operating data).

3.6. While configuring the GPS GO account, the Customer may additionally enter:

3.6.1. driver and employee data (e.g. first and last name, e-mail address, phone number, driving licence number, driver card number, or other data determined by the Customer);

3.6.2. fleet data in accordance with the configuration and scope of the features used;

3.6.3. the history of communications between the Customer and GPS GO;

3.6.4. other information entered by the Customer that may include personal data (e.g. photos, notes, locations, documents or information relating to fleet management).

3.7. The Customer may integrate GPS GO with third-party services. Where such an integration is activated, the relevant external provider may transfer data to GPS GO or receive data from GPS GO to the extent resulting from the integration’s configuration. The Customer is responsible for assessing whether such integrations comply with applicable law and for reviewing the privacy policies and data-processing practices applied by external service providers.

4.1. GPS GO processes personal data for the period during which it provides the Service to the Customer and for as long as the Customer’s account remains active in the GPS GO system. To the extent technically possible and consistent with applicable law, personal data may be deleted at the Customer’s request.

4.2. After the provision of the Service ends or the agreement between the Customer and GPS GO is terminated, GPS GO will, in accordance with the Customer’s instructions, delete or return to the Customer the personal data processed on its behalf, unless further retention of the data is required by applicable law.

4.3. GPS GO may retain certain data for the period necessary to:

• fulfil obligations arising from law;

• maintain accounting and tax records;

• ensure the security of IT systems;

• create and maintain backup copies;

• establish, pursue or defend legal claims;

• prevent fraud, abuse and unauthorised access to the Service.

4.4. Once the retention periods required by law or justified by legitimate business needs have elapsed, personal data will be deleted, anonymised or permanently destroyed in accordance with applicable security procedures.

5.1. To provide the Service, GPS GO may use the services of third parties (hereinafter “Sub-processors”), to whom it may entrust the processing of personal data to the extent necessary to deliver the Service. These entities may provide services relating in particular to hosting and server maintenance, IT infrastructure, IT security, e-mail services, system-performance analysis, payment processing, accounting, technical support, backups, legal services, and other services necessary for the proper provision of the Service.

5.2. GPS GO ensures that each Sub-processor receives only the personal data necessary to perform the tasks entrusted to it. GPS GO uses only entities that ensure an adequate level of protection of personal data and that meet the requirements of the GDPR and other applicable law.

5.3. The Customer grants GPS GO a general authorisation to use Sub-processors to the extent necessary to provide the Service. GPS GO undertakes to impose on Sub-processors data-protection obligations no less stringent than those set out in this Agreement and in applicable law.

5.4. At the Customer’s reasonable request, GPS GO may disclose information about the categories of Sub-processors used, provided this does not breach trade secrets, system security, or other legally protected interests of GPS GO.

5.5. GPS GO may disclose personal data to the competent public authorities, law-enforcement bodies, courts or other authorised entities, where such an obligation arises from law or a legally binding request.

5.6. Where GPS GO uses providers based outside the European Economic Area (EEA), it ensures that data is transferred in accordance with the requirements of the GDPR and with the use of appropriate legal safeguards, in particular standard contractual clauses approved by the European Commission or other mechanisms provided for by applicable law.

5.7. GPS GO is responsible for selecting its Sub-processors and takes appropriate steps to ensure that personal data is processed lawfully and securely by the entities involved in providing the Service.

6.1. GPS GO implements appropriate technical and organisational measures designed to ensure the security of personal data and to protect it against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. These measures are tailored to the nature, scope, context and purposes of the processing of personal data.

Despite the use of appropriate safeguards, no method of transmitting data over the internet or method of electronic storage is completely secure. GPS GO recommends that Customers use appropriate security measures, in particular strong passwords, restricted access to user accounts, and secure devices used to access the Service.

6.2. All persons authorised by GPS GO to process personal data are bound by confidentiality obligations or are subject to an appropriate statutory duty of secrecy. Access to personal data is restricted to persons for whom it is necessary to carry out duties relating to the provision of the Service.

6.3. If a personal data breach is identified, GPS GO will, without undue delay, notify the Customer of the breach where it concerns data processed on the Customer’s behalf. GPS GO will provide the Customer with the information and assistance required by applicable law to help it fulfil its obligations to report the breach to the competent supervisory authority and to data subjects.

6.4. Taking into account the nature of the processing and the information available to it, GPS GO will assist the Customer in fulfilling its obligations under the GDPR, in particular by:

6.4.1. assisting with fulfilling the rights of data subjects, including the right of access, rectification, erasure, restriction of processing, data portability and the right to object to processing. Where GPS GO receives a request directly from a data subject, it will promptly forward that request to the Customer;

6.4.2. assisting with identifying, analysing and documenting personal data breaches and with fulfilling the related notification obligations;

6.4.3. assisting with data protection impact assessments (DPIAs) and consultations with the competent supervisory authority, where required by applicable law.

6.5. GPS GO will make available to the Customer the information necessary to demonstrate compliance with the obligations under Article 28 of the GDPR, to the extent justified by the nature of the Service provided and having regard to the protection of trade secrets and the security of GPS GO’s systems.

7.1. At the Customer’s reasonable written request, GPS GO will make available the information necessary to demonstrate compliance with the obligations under this Agreement and applicable data-protection law, in particular the GDPR. This information will be made available to the extent available to GPS GO and having regard to confidentiality obligations, trade secrets, and the rights of third parties.

7.2. If the information made available by GPS GO proves insufficient to confirm that the processing of data complies with this Agreement or applicable law, the Customer may submit a justified request for an audit of the processing of personal data.

7.3. The audit may be carried out by an independent and qualified entity with appropriate experience in personal-data protection. The choice of auditor requires GPS GO’s prior approval, which may not be unreasonably withheld.

7.4. The audit is carried out after the date has been agreed in advance with GPS GO, in a manner that does not disrupt the normal functioning of the Service, GPS GO’s technical infrastructure, or its operational activities. Persons carrying out the audit are required to keep confidential all information obtained during the audit.

7.5. The Customer may carry out an audit no more often than once every 24 months, unless applicable law, a decision of the competent supervisory authority, or an identified personal-data breach justifies an additional audit.

7.6. The costs of carrying out the audit, including the costs of an auditor appointed by the Customer, are borne by the Customer, unless the audit reveals a material breach by GPS GO of its obligations under this Agreement.

8.1. GPS GO reserves the right to make changes to this Agreement, in particular in the event of changes in law, the introduction of new functionality, services or security measures, or organisational changes relating to the provision of the Service.

GPS GO will inform the Customer of any material changes electronically or by publishing an updated version of the Agreement on the GPS GO website. The notice of changes will include the date on which they take effect.

8.2. Changes to the Agreement take effect on the date indicated by GPS GO, but not earlier than after they have been published or communicated to the Customer in accordance with point 8.1.

8.3. The Customer’s continued use of the Service after the changes take effect means the Customer accepts the updated content of the Agreement.

8.4. If the Customer does not accept the proposed changes, it has the right to stop using the Service and to terminate the agreement in accordance with the terms set out in the main agreement governing the use of the Service.

9.1. This Agreement is governed by the law of the Republic of Poland and by Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR), to the extent applicable to the processing of personal data.

9.2. Any disputes arising from this Agreement or relating to its performance, interpretation or validity that the Parties are unable to resolve amicably will be settled by the competent common court of the Republic of Poland.

9.3. The provisions of this Agreement are without prejudice to the rights of data subjects arising from applicable data-protection law.

If you have questions about this Data Processing Agreement, about how GPS GO processes personal data, or would like additional information relating to data protection, please contact us:

GPSGROUP Sp. z o.o.
ul. Artyleryjska 37
08-110 Siedlce
Poland

E-mail: info@gpsgo.eu

NIP: 8212650971
REGON: 366 744 582

This Data Processing Agreement applies from the date of its publication.

Last updated: 16 September 2026.

In the event of any discrepancy between the different language versions of this document, the Polish version shall prevail.